JOB DESCRIPTION

Business Support Administrator

Location: Silverburn
Reports to: Business Support Manager
 

Contract Type: Full-Time (40 hours per week)                                                                                                          

Role Purpose

To provide general administrative, financial, and office support to the centre management team, ensuring the smooth day-to-day running of the office, meeting rooms, and client visits.

Key Responsibilities

Financial Administration & Reporting                                                                                                                                     

Tasks include:

• Match purchase orders with invoices.
• Process supplier and contractor invoices.
• Update and track purchase orders.
• Liaising with suppliers and contractors.
• Input data to calculate utility recharges.
• Manage petty cash.
• Support the annual service charge audit.
• Provide financial reports to budget holders when required.

Meeting Rooms & Office Support                                                                                                                                              

Tasks include:

• Manage meeting room bookings and payments.
• Prepare meeting rooms, including seating, basic IT/AV equipment, and refreshments.
• Report any room or equipment issues to the relevant teams.
• Maintain and manage office supplies.
• Assist with organising venues, catering, materials, and attendee information for owner/investor meetings.

Team Administrative                                                                                                                                                                               

Tasks include:

• Provide general administrative support to the management team.
• Assist with diary management, meeting coordination, travel bookings, and expenses.
• Help prepare documents, reports, and presentations.
• Act as a point of contact for routine administrative queries.
• Collate retailer sales figures and produce sales reports when required.

Carry out any other reasonable duties as required                                                                                                                                                                    

Person Specification

• Proven experience in processing invoices is essential.
• Previous experience in accounts admin is desirable.
• Experience in using accounting software like Dwellant, Horizon or other essential.
• GCSE standard or equivalent.
• IT proficient in MS Office applications (excel, Word).
• Numerate
• Excellent time-management skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills to interact with various departments.
• Analytical mindset with the ability to interpret data and provide valuable insights.
• Detail-oriented and capable of maintaining accurate records.
• Ability to adapt quickly to changing priorities and work well under pressure.
• Team player with a positive attitude and willingness to collaborate with colleagues.
• Ability to work to deadlines.

Other Information

Must be eligible to work in the UK.